For specialty trades
Specialty trades on a community’s list.
Requests for proposals from communities near your yard land on your dashboard. You choose which ones to answer, at your own price, under your own name. The community reads the proposals that came in and picks one.
Free to join. The trade below is already ticked when you get there.
What it looks like from your side
What you read, and what you send back.
The request
A community writes what it wants done and how often, and every company on the list for that trade sees the same document. Nothing is routed to you and nothing is withheld from anyone else.
The ground it covers
The ground or the structures the board named in the request. It is drawn from parcel data rather than measured on site, so you can see the extent of the job before you price the spec sheet against it.
What you send back
Your own proposal, priced in whatever unit your own trade bids in. You set the number, you keep your brand, and you invoice the community yourself when the work is done.
The people on the job keep their own names here too: your crew, under the name your license is issued in.
Before your first proposal
What we ask a specialty trade for.
- General liability
- Workers’ compensation
- Your trade’s own license or certification
A person here reads each certificate and records its expiration date.
The credential your trade issues
The license or certification your own trade issues. We record it with its expiration date.
What the community sees you produce
The line-item proposal against the board’s spec sheet, and the completion record for the work.
Your dashboard
The account is free, and this is what comes with it.
The dashboard is the same one every company on HOAcrew gets: the open requests that fit what you do, the proposals you have out, the documents we hold for you, and what you are owed. You invoice under your own name from inside it.
Pick a trade — each one is a different dashboard
Frequent visits, each one a chemistry log. Free chlorine and pH are required every visit, because your health department is what sets the interval a public pool records at, and the dashboard asks for both before it lets you close the visit.
HOAcrew · Vendor dashboard
Dispatch Board
Open boardPool is the only trade you work, so the board carries no service filter and every stop on it is yours. Completing one needs a photo of the finished job, plus this visit’s chlorine and pH readings.
Earnings MTD
$3,140.00
22 completed this month
This visit’s report
- Free chlorineRequired
- pHRequired
- Total alkalinityOptional
- Cyanuric acidOptional
- Water temperatureOptional
Chlorine and pH are required every visit because the health department sets that floor. A reading outside the normal band is recorded and flagged, never refused.
Compliance
- General liability COIVerified
- Workers compensationVerified
- Business licenseUnder review
- W-9 formVerified
Insurance is checked the day you propose, so keeping your documents current is what keeps you eligible.
Fewer, bigger visits on a mowing schedule, plus seasonal treatments. Acreage serviced is required, and it gets checked against the acreage the contract was priced on.
HOAcrew · Vendor dashboard
Dispatch Board
Open boardNothing is filtered off this board. You work landscaping and only landscaping, so every job on it is your crew’s. Completing one needs a photo of the finished job, plus the acreage serviced and the areas mowed.
Earnings MTD
$4,820.00
9 completed this month
This visit’s report
- Acreage servicedRequired
- Areas mowedRequired
- Mow heightOptional
- Irrigation zones checkedOptional
- Debris bags removedOptional
Acreage is checked against the acreage the contract was priced on, so a mow that records no coverage leaves the board with nothing to check it against.
Compliance
- General liability COIVerified
- Workers compensationVerified
- Business licenseUnder review
- W-9 formVerified
Insurance is checked the day you propose, so keeping your documents current is what keeps you eligible.
Trash, restrooms, breezeways, and the pool deck — the same stops every morning, each one recorded as it is done. Photos go on the ones that needed the work.
HOAcrew · Vendor dashboard
Dispatch Board
Open boardThere is no service filter here, because porter work is all you do, and every loop on the board is yours. Completing one needs a photo of the finished job, plus the routes walked and the bags collected.
Earnings MTD
$3,690.00
41 completed this month
This loop’s report
- Routes walkedRequired
- Trash bags collectedRequired
- Receptacles servicedOptional
- Bulk items removedOptional
- Issues reportedOptional
A porter is paid for the loop itself, so the stops are the record. Bags collected is the single number a board asks about most, and anything you flag reaches them.
Compliance
- General liability COIVerified
- Workers compensationVerified
- Business licenseUnder review
- W-9 formVerified
Insurance is checked the day you propose, so keeping your documents current is what keeps you eligible.
Posts and shifts rather than visits, billed on hours covered. Offering certified lifeguards is a gated endorsement, and a lifeguard post asks for extra readings on top of the staffing report.
HOAcrew · Vendor dashboard
Dispatch Board
Open boardYou work staffing alone, so the board shows nothing on it but the shifts you are covering. Completing one needs a photo of the finished job, plus the hours and the positions covered.
Earnings MTD
$6,240.00
16 completed this month
This shift’s report
- Hours coveredRequired
- Positions coveredRequired
- Peak headcount on siteOptional
- Attendance checksOptional
- IncidentsOptional
Staffing is billed on hours covered, so an unrecorded hour is an unbillable one. Incidents stay optional — requiring the field would only teach your attendants to type "none".
Lifeguard post
- Certified lifeguards on dutyRequired
- Rescues / assistsOptional
A work order naming a lifeguard asks for these on top of the shift report. The count on the stand is what proves the credential after the fact.
Compliance
- General liability COIVerified
- Workers compensationVerified
- Business licenseUnder review
- W-9 formVerified
Insurance is checked the day you propose, so keeping your documents current is what keeps you eligible.
Example data. Specialty work does not have a tab of its own — the screens are the same ones, with your trade's own jobs on them.