Features

Two dashboards,
one record of the work.

A board sees the map, the visits, and the invoices. A vendor sees its work orders, its paperwork, and what it is owed.

Build your RFPApply as a vendor
  • Every screen here opens without a login
A wooden dock reaching into a still lake at first light, the far shore in mist

The two dashboards

One record, two dashboards

A board asks whether the work was done and what it cost. A vendor asks which stop is next and when the invoice clears.

One recordthe visit · the proof · the invoiceA community opens it“Was the work done?”“What did it cost?”its own dashboardA vendor opens it“Which stop is next?”“When does this clear?”its own dashboard

For vendors

Four tools for the vendor doing the work

Two of these open with your vendor login the day your company is approved. Two are part of HOAcrew+. Every card says which, first thing.

The vendor dashboard

See the dashboard before you apply

Pick a trade. A pool vendor and a landscaping vendor open different work orders, different documents, and different money.

Pick a trade — each one is a different dashboard

Frequent visits, each one a chemistry log. Free chlorine and pH are required every visit, because your health department is what sets the interval a public pool records at, and the dashboard asks for both before it lets you close the visit.

HOAcrew · Vendor dashboard

Example data
Active jobs4Compliance statusActive

Dispatch Board

Open board
Pending1
Pool care — weekly serviceWillow Creek HOA$120.00
Dispatched2
Pool chemistry checkLakeside Commons$110.00Pool filter backwashStonebridge Ranch HOA$140.00
In Progress1
Pool care — brush & vacuumWillow Creek HOA$135.00
Completed2Awaiting community approval
Pool opening — seasonalCedar Hollow$480.00Pool care — weekly serviceLakeside Commons$120.00

You work one trade, so the board carries no service filters — every card here is your work. Completing one needs a photo of the finished job and this trade’s readings.

Earnings MTD

$3,140.00

22 completed this month

This visit’s report

  • Free chlorineRequired
  • pHRequired
  • Total alkalinityOptional
  • Cyanuric acidOptional
  • Water temperatureOptional

Chlorine and pH are required every visit — that is the health-department floor, not ours. A reading outside the normal band is recorded and flagged, never refused.

Compliance

  • General liability COIVerified
  • Workers compensationVerified
  • Business licenseUnder review
  • W-9 formVerified

Insurance is checked the day you propose — current documents keep you eligible.

New invoiceUpload a documentPayouts

One record

Answer the work, and invoice it, in one place.

You apply once, choose which RFPs to answer, and invoice the work you win under your own name.

Apply to joinSee the dashboard
    Features: What the Community and Vendor Dashboards Do | HOAcrew