See every open RFP on a satellite map
One pin per community, sorted by how far it is from your nearest yard. Filter by trade, by how far, and by what you can answer today.
For vendors
Your price. Your invoice.
Your customer.
Free to apply and to be listed. Approval is $49 a year, per management company. Communities publish RFPs. You set your own price, do the work, and invoice under your own name.
Free to applyYou set your own priceKeep your own brand
Sample payout statement
Paid through Fri, Aug 7
Invoices paidJul 1 – Jul 31
- Willow Creek HOAPool · 4 weekly visits · WO 4181–4184$1,480.00
- Sabal PointLandscaping · common areas, 4 visits · WO 4207–4210$2,340.00
- Heron BayPorter · clubhouse + restrooms, 8 mornings · WO 4166–4173$960.00
- Cypress LandingGate staffing · 62.0 hrs · WO 4231$1,364.00
- Invoiced this period
- $6,144.00
- Paid to your company4 invoices, one balance
- $6,144.00
Every invoice here went out in your own name and settled into one balance across every community on it. Each of these invoices is paid straight to your company, on the bank details printed on it, and the payment is recorded here against that invoice.
Insurance
Your badge stays live while your documents do.
Your insurance is on file with the date it runs out, and so is whatever your trade requires. Insurance gets 30 days past its date. A CPO card gets none.
Example · one company’s documents
e.g.An example vendor's five documents on a timeline. General liability and workers' compensation gate proposals and each carries a 30-day renewal window after its expiration date, drawn as a hatched band. The example general liability certificate expires on March 14 and workers' compensation on August 30. The CPO certificate, the pool trade's own credential, also gates proposals but has no renewal window at all, so proposals close on its expiration date of June 2. Two more documents sit on the timeline without an expiration date at all: the W-9 and the business license, both collected and verified in the same review, neither one holding a proposal open or shut.
Today
General liability
Blocks proposals
expires Mar 14
Closed
Workers’ compensation
Blocks proposals
expires Aug 30
Closed
CPO certificate
Blocks proposals
expires Jun 2
the pool trade’s own credential
Closed
W-9
On file · blocks nothing
no expiration
Business license
On file · blocks nothing
no expiration
- Current
- You can propose.
- 30-day renewal window
- Insurance only. You can still propose.
- Proposals close
- Until you send a current one.
Your insurance gets 30 days past the date on it. A CPO card or a background check runs out on the day it says, with nothing after it. This clock decides whether you can propose at all. The community decides who gets the work.
What it costs
You set the price. Here is every number we take.
Three numbers, then what it costs to move the money. HOAcrew charges you for these directly.
To join and be listed
FreeNo membership and no setup charge. You are searchable from the day you apply.
Approval, per management company
$49/yrAbout 2 business days to a decision, and 30 days to resolve anything raised.
HOAcrew+, optional
$38/mo$418 for the year, one month free.
Moving the money
| Credit or debit card Stripe's rate for running the card. Stripe charges it to the paying community on a line of its own, and Stripe keeps it. | 2.9% + $0.30 |
|---|---|
| Bank transfer (ACH) Your payout is the full amount you invoiced. Stripe's ACH processing is charged to the paying community on a line of its own, passed through at Stripe's cost. | Free |
| Quick payout Draw a reviewed balance ahead of the schedule. $35 plus 3% of the amount you draw, charged once, on that draw. | $35 + 3% |
Card and bank payment inside HOAcrew switches on when the processor is connected, and the rates above are what each way to pay costs once it does. Today your invoice goes out in your own name, and the community pays you on the payment details printed on it.
HOAcrew+ Vendor
HOAcrew+
Answer RFPs as often as you like, at any distance, plus a request form for your own website, the app your guys work from, and the HOAcrew+ Vendor badge. One subscription covers the whole company, on either plan.
$38/mo
$418 a year · one month free
The request form for your own website
Drop HOAcrew’s proposal request form into your own site. A board asks you for work where they already are, on your domain, and it arrives in your HOAcrew queue with the community already attached.
Unlimited proposals, at any distance
Approval puts every open RFP in front of you and carries your first 5 RFP openings. Opening an RFP reveals which community it is and what they are asking for, and that is the moment one is spent — whether or not you propose. HOAcrew+ makes them unlimited on every management company you are approved for, and lets you propose at any distance from your yards rather than inside their travel radius.
The HOAcrew app for your employees
Your employees work from the app on their phones: the stop list, the proof of the work, and the times, recorded as each stop is done. HOAcrew+ unlocks the app, and adding an employee turns it on for them.
The HOAcrew+ Vendor badge
The HOAcrew+ Vendor mark is yours for as long as the subscription runs. It is the mark HOAcrew uses for the companies that carry the full platform.
What one approval reaches
One approval covers every community that company runs.
You get approved with the management company, and every community on its books opens up with it. Move the counts and see what that adds up to.
You
Your company
One profile. One set of verified documents.
HOAcrew
Approved, once per management company
We hold your verified file. Each management company reviews it and answers.
Management company 1
$49 / year
6 communities under this management company. One approval opens the RFPs they publish.
Management company 2
$49 / year
6 communities under this management company. One approval opens the RFPs they publish.
Management company 3
$49 / year
6 communities under this management company. One approval opens the RFPs they publish.
- What you pay
- $147 / year
- Communities your approval opens
- 18
- Per community
- $8.17 / year
Where the work is
You compete for standing contracts at four kinds of community.
Pool, landscaping, porter and amenity staffing. The work brings you back to the same address.
Your dashboard
The dashboard comes with the account, free.
You see every open RFP on a satellite map, with the miles from your yard on each one. Then the work you win, the money, and your documents.
Pick a trade — each one is a different dashboard
Frequent visits, each one a chemistry log. Free chlorine and pH are required every visit, because your health department is what sets the interval a public pool records at, and the dashboard asks for both before it lets you close the visit.
HOAcrew · Vendor dashboard
Active jobs4Compliance statusActive
Dispatch Board
Open boardPending1
Pool care — weekly serviceWillow Creek HOA$120.00
Dispatched2
Pool chemistry checkLakeside Commons$110.00Pool filter backwashStonebridge Ranch HOA$140.00
In Progress1
Pool care — brush & vacuumWillow Creek HOA$135.00
Completed2Awaiting community approval
Pool opening — seasonalCedar Hollow$480.00Pool care — weekly serviceLakeside Commons$120.00
You work one trade, so the board carries no service filters — every card here is your work. Completing one needs a photo of the finished job and this trade’s readings.
Earnings MTD
$3,140.00
22 completed this month
This visit’s report
- Free chlorineRequired
- pHRequired
- Total alkalinityOptional
- Cyanuric acidOptional
- Water temperatureOptional
Chlorine and pH are required every visit — that is the health-department floor, not ours. A reading outside the normal band is recorded and flagged, never refused.
Compliance
- General liability COIVerified
- Workers compensationVerified
- Business licenseUnder review
- W-9 formVerified
Insurance is checked the day you propose — current documents keep you eligible.
New invoiceUpload a documentPayouts
Fewer, bigger visits on a mowing schedule, plus seasonal treatments. Acreage serviced is required, and it gets checked against the acreage the contract was priced on.
HOAcrew · Vendor dashboard
Active jobs4Compliance statusActive
Dispatch Board
Open boardPending1
Landscaping — bed refreshCedar Hollow$365.00
Dispatched1
Lawn mow & edge — common areasWillow Creek HOA$265.00
In Progress2
Landscaping — common areasStonebridge Ranch HOA$310.00Irrigation zone checkLakeside Commons$180.00
Completed2Awaiting community approval
Turf treatment — spring pre-emergentWillow Creek HOA$540.00Tree & shrub trim — entranceCedar Hollow$295.00
You work one trade, so the board carries no service filters — every card here is your work. Completing one needs a photo of the finished job and this trade’s readings.
Earnings MTD
$4,820.00
9 completed this month
This visit’s report
- Acreage servicedRequired
- Areas mowedRequired
- Mow heightOptional
- Irrigation zones checkedOptional
- Debris bags removedOptional
Acreage is checked against the acreage the contract was priced on, so a mow that records no coverage leaves the board with nothing to check it against.
Compliance
- General liability COIVerified
- Workers compensationVerified
- Business licenseUnder review
- W-9 formVerified
Insurance is checked the day you propose — current documents keep you eligible.
New invoiceUpload a documentPayouts
Trash, restrooms, breezeways, and the pool deck — the same stops every morning, each one recorded as it is done. Photos go on the ones that needed the work.
HOAcrew · Vendor dashboard
Active jobs5Compliance statusActive
Dispatch Board
Open boardPending2
Porter — clubhouse loopLakeside Commons$95.00Porter — bulk item removalCedar Hollow$120.00
Dispatched2
Porter — mail kiosk & tot lotWillow Creek HOA$85.00Common area trash sweepStonebridge Ranch HOA$90.00
In Progress1
Porter — deck & restroom loopWillow Creek HOA$105.00
Completed2Awaiting community approval
Restroom & breezeway cleanLakeside Commons$110.00Porter — clubhouse loopCedar Hollow$95.00
You work one trade, so the board carries no service filters — every card here is your work. Completing one needs a photo of the finished job and this trade’s readings.
Earnings MTD
$3,690.00
41 completed this month
This loop’s report
- Routes walkedRequired
- Trash bags collectedRequired
- Receptacles servicedOptional
- Bulk items removedOptional
- Issues reportedOptional
A porter is paid for the loop itself, so the stops are the record. Bags collected is the single number a board asks about most, and anything you flag reaches them.
Compliance
- General liability COIVerified
- Workers compensationVerified
- Business licenseUnder review
- W-9 formVerified
Insurance is checked the day you propose — current documents keep you eligible.
New invoiceUpload a documentPayouts
Posts and shifts rather than visits, billed on hours covered. Offering certified lifeguards is a gated endorsement, and a lifeguard post asks for extra readings on top of the staffing report.
HOAcrew · Vendor dashboard
Active jobs4Compliance statusActive
Dispatch Board
Open boardPending1
Amenity attendant — weekend shiftCedar Hollow$420.00
Dispatched2
Pool monitor — afternoon postWillow Creek HOA$360.00Gate guard — overnightStonebridge Ranch HOA$540.00
In Progress1
Certified lifeguard post — weekendLakeside Commons$680.00
Completed2Awaiting community approval
Amenity attendant — weekday shiftWillow Creek HOA$380.00Pool monitor — weekend postCedar Hollow$400.00
You work one trade, so the board carries no service filters — every card here is your work. Completing one needs a photo of the finished job and this trade’s readings.
Earnings MTD
$6,240.00
16 completed this month
This shift’s report
- Hours coveredRequired
- Positions coveredRequired
- Peak headcount on siteOptional
- Attendance checksOptional
- IncidentsOptional
Staffing is billed on hours covered, so an unrecorded hour is an unbillable one. Incidents stay optional — requiring the field would only teach your attendants to type "none".
Lifeguard post
- Certified lifeguards on dutyRequired
- Rescues / assistsOptional
A work order naming a lifeguard asks for these on top of the shift report. The count on the stand is what proves the credential after the fact.
Compliance
- General liability COIVerified
- Workers compensationVerified
- Business licenseUnder review
- W-9 formVerified
Insurance is checked the day you propose — current documents keep you eligible.
New invoiceUpload a documentPayouts
Build your proposal on the map
See the ground the community drew, drop your own markers, say how often you come, attach photos, and price the line items.
See your week on one screen
Pending, sent out, in progress, done. Your guys check in from a phone and record the readings the trade requires.
Send your own invoices
Your numbering and your logo, locked onto the document when you issue it. Reminders go out on the schedule you set, or not at all.
Check what you are owed
What approved work has cleared, what taking it early costs before you decide, and four exports: invoices, sales tax, payouts, dispatch.
Keep your insurance and licenses on file
Every document with the date it runs out, and a straight answer per trade to the only question that matters: can I answer this today.
If you already run scheduling software and somebody who does the books, keep both. The dashboard holds what happens on HOAcrew and nothing else: the work you win here, the invoices you send here, and the documents that keep you eligible to propose.
The path
From applying to getting paid.
You stay your own boss.
01Apply
Your trade, the area you drive, your team size. Free.
Start an application02Get verified
We check your insurance and whatever your trade requires.
03Open an RFP, then propose
RFPs go up without naming the community. Opening an RFP reveals which community it is and what they are asking for, and that is the moment one is spent — whether or not you propose. Approval carries your first 5 RFP openings.
04Do the work, record the visit
Your guy logs the visit from his phone, with a photo of the finished work and the readings your trade requires.
05Invoice, and get paid
You send your own invoice, under your own name and number, on the same terms as every other company here. The community reads it on one screen with every other invoice it gets, and pays you on the payment details printed on it. Record the payment on your invoices page and the invoice closes.
The difference
You win the same work with fewer phone calls.
| Chasing it yourself | On HOAcrew |
|---|---|
| How a community finds you Word of mouth, three seasons in | Listed the day you are verified |
| What the community compares Whatever each vendor chose to send | The same fields from everyone |
| Insurance verified before proposals Not checked before a proposal | Every document, with its expiration |
| Who sets your price You | You |
| Where your invoice lands An inbox, then a phone call | On the community’s screen, with the rest |
| Chasing the money Call the community manager | One screen: who owes you what |
| Who you work for Yourself | Yourself |
You write your own invoice either way. What changes is where it lands and who sets the terms.
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