For vendors
Free to join. Open RFPs you can answer, one worklist that opens on what needs you today, and an invoice book with your own numbering on it.
The vendor dashboard
A pool route and a guard roster are not the same work, so they get different screens. Pick yours.
Pick a trade — each one is a different dashboard
Frequent visits, each one a chemistry log. Free chlorine and pH are required every visit, because your health department is what sets the interval a public pool records at, and the dashboard asks for both before it lets you close the visit.
HOAcrew · Vendor dashboard
Dispatch Board
Open boardYou work one trade, so the board carries no service filters — every card here is your work. Completing one needs a photo of the finished job and this trade’s readings.
Earnings MTD
$3,140.00
22 completed this month
This visit’s report
Chlorine and pH are required every visit — that is the health-department floor, not ours. A reading outside the normal band is recorded and flagged, never refused.
Compliance
Insurance is checked the day you propose — current documents keep you eligible.
Fewer, bigger visits on a mowing schedule, plus seasonal treatments. Acreage serviced is required, and it gets checked against the acreage the contract was priced on.
HOAcrew · Vendor dashboard
Dispatch Board
Open boardYou work one trade, so the board carries no service filters — every card here is your work. Completing one needs a photo of the finished job and this trade’s readings.
Earnings MTD
$4,820.00
9 completed this month
This visit’s report
Acreage is checked against the acreage the contract was priced on, so a mow that records no coverage leaves the board with nothing to check it against.
Compliance
Insurance is checked the day you propose — current documents keep you eligible.
Trash, restrooms, breezeways, and the pool deck — the same stops every morning, each one recorded as it is done. Photos go on the ones that needed the work.
HOAcrew · Vendor dashboard
Dispatch Board
Open boardYou work one trade, so the board carries no service filters — every card here is your work. Completing one needs a photo of the finished job and this trade’s readings.
Earnings MTD
$3,690.00
41 completed this month
This loop’s report
A porter is paid for the loop itself, so the stops are the record. Bags collected is the single number a board asks about most, and anything you flag reaches them.
Compliance
Insurance is checked the day you propose — current documents keep you eligible.
Posts and shifts rather than visits, billed on hours covered. Offering certified lifeguards is a gated endorsement, and a lifeguard post asks for extra readings on top of the staffing report.
HOAcrew · Vendor dashboard
Dispatch Board
Open boardYou work one trade, so the board carries no service filters — every card here is your work. Completing one needs a photo of the finished job and this trade’s readings.
Earnings MTD
$6,240.00
16 completed this month
This shift’s report
Staffing is billed on hours covered, so an unrecorded hour is an unbillable one. Incidents stay optional — requiring the field would only teach your attendants to type "none".
Lifeguard post
A work order naming a lifeguard asks for these on top of the shift report. The count on the stand is what proves the credential after the fact.
Compliance
Insurance is checked the day you propose — current documents keep you eligible.
Proof of service
A recorded visit is not finished if the photo is missing, or the readings are. Switch each one on.
Your trade
What is on the record
This visit is on your worklist: no photo of the finished work and 2 readings missing.
Both checks start the moment you record the visit and stop when the community accepts it. That window is where a visit can still owe you proof.
After approval
Joining is free. The day a management company approves you, its open RFPs, the dashboard, and the invoice book all open at once.
Approval puts every open RFP in front of you. Read them as a list, or on a satellite map with the miles from your nearest yard on each one. It comes with your first 5 RFP openings, and you build each proposal in the Proposal Studio. Opening an RFP reveals which community it is and what they are asking for, and that is the moment one is spent — whether or not you propose. The community reads the proposals and picks one.
You send your own invoice, under your own name and number, on the same terms as every other company here. The community reads it on one screen with every other invoice it gets, and pays you on the payment details printed on it. Record the payment on your invoices page and the invoice closes.
Your insurance and your trade credential are verified once and watched for renewal, so you are not emailing the same certificate to every community that asks for it.
HOAcrew+ takes the cap off proposals at every management company you are approved with, and lets you answer RFPs at any distance instead of inside the travel radius.
Field and office logins
A field login and the office login sit on the same company record. Money shows on the office login and nowhere else.
| Today’s visits and the button that moves them | Both logins. |
|---|---|
| Recording a finished visit with photos and readings | Both logins. |
| Their own documents and expiration dates | Both logins. |
| Open RFPs to answer | Both logins. |
| What you are owed and your payouts | The office only. |
| What the company charges | The office only. |